Zoom Share Screen

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zoom screenshare iconZoom allows screen sharing on desktops, tablets and mobile devices by either meeting hosts only or also by hosts and participants. Teachers can share anything they view on their computer with students by screen sharing their entire computer desktop or just a single application like a web browser, PowerPoint, or other software application. Teachers can also share a whiteboard with students, ask students to share their whiteboard with everyone, or allow students to annotate their shared screen and/or whiteboard.


 Teaching Strategies  Teaching Strategies

Who Can Share can Vary Each Lesson (Meeting) or During a Lesson

Your decision to allow screen sharing may be different for each lesson and can be changed during any lesson as well! Click the up arrow next to Share Screen & select “Advanced Sharing” to modify your setting throughout your class as you see fit for your lesson needs. 

Set the Stage. Start with a Plan.

Give an agenda or plan for each class by screen sharing a document or slide at the beginning of class. This gives students a clear idea of how the class will progress, what will be covered, and the activities they’ll engage in. You can begin with online etiquette and expectations of students for your virtual class this way as well!  

 Features & Functions  Features & Functions

Check Your Default Account Setting

Your school Zoom account is likely setup to have your scheduled meetings start with only the teacher (host) able to share his or her screen during a meeting. Teachers can change this default behavior for their account. Teachers can also change the share screen setting during a meeting. 

To check your default account setting:

1. Login to your Zoom account via the website atwww.zoom.us.

2. In your My Account area, go to the Personal > Settings > Meeting page. 

 Zoom screensharing 


Teachers can control whether and when to allow students to be able to share their screens with the class during any meeting. In addition, Zoom defaults allow only 1 participant at a time to screen share. 

To modify who can share their screen within a meeting: 

• Click the arrow next to Share Screen and then Advanced Sharing Options. Under “Who can share?” choose you can change the default sharing option to All Participants. 

 zoom sharing

Share Your Desktop, an Application, or Whiteboard 

Click the green Share Screen button in your meeting control toolbar. In the BASIC tab options, choose to either share your entire computer desktop, a specific open application (e.g. Chrome browser or Word), or a whiteboard 

TIP: Sharing content with Sound or Video? Be sure to select the “Share Computer Sound” or  “Optimize Screen for Video Clip” option in the bottom left of the share screen pop-up. 

 Zoom share desktop 

Learn more: How to Share your Screen [01:11] 



Click the green Share Screen button in your meeting control toolbar. In the FILES tab, you can open and share a PDF, document, or any other file you have on your local computer. You can also open and screen share files directly from your Microsoft OneDrive or Google Drive. 

 zoom sharing advanced view

The ADVANCED tab is used for unique options like sharing only a portion of your computer screen, sharing a document camera or other device connected to your computer, or sharing music or computer sounds only with no screen (e.g. background music while students work independently).  

zoom sharing advanced


Pause, Stop, or Do a “New Share”

Once you have started a screen share, look for the Stop SharePause Share, and New Share buttons in your meeting controls. 

TIP: use NEW SHARE to quickly and seamlessly switch to sharing a different window, application, file or whiteboard. You don’t have to stop sharing and then click Share Screen again. Just click NEW SHARE! 

 zoom share bar 


Be Aware of Your Annotation Controls

Your Zoom account may be configured to permit the use of Zoom’s “annotation” feature by participants. Check your Zoom account’s In Meeting settings and locate the Annotation setting. 

 zoom annotation toggle 

IF ANNOTATION = OFF, only the teacher (host) can annotate on top of his or her shared screen (or shared whiteboard). If you allow students to screen share as well, a student would be able to annotate on top of his or her own shared whiteboard only, but not on top of shared whiteboards from others. 

IF ANNOTATION = ON, all participants would be able to use the annotation tools on any shared screen item (desktop, application, or whiteboard). See Teacher Tip: AVOID SURPRISE SCREEN ANNOTATIONS on the right for a reminder of how to disable attendee annotation to prevent students from being able to annotate on top of your shared screen during your presentations. You can then enable attendee annotation when you switch to sharing a whiteboard for everyone to contribute to during class. 

 zoom annote more 


Learn more:  

 Teaching Tips icon Teacher Tips

Avoid Surprise Screen Annotations

If you have “Annotation” turned on in your account, when you start a SHARE SCREEN... remember to immediately click on your Zoom Toolbar > More > Disable Attendee Annotation until you’re ready to allow students to annotate your screen or whiteboard. (see WHITEBOARD/ANNOTATION for additional info.) 

Share an Application, Not Entire Desktop

Avoid sharing your messy computer desktop by instead choosing to share only a specific application. For example, share just your open Chrome web browser window, your open Word document, your attached document camera or iPhone camera, or your open AutoCAD software. 
Don't forget! You can quickly use the NEW SHARE button to switch to another application when you need to.  

Know Where to Get Help & Support

• Zoom’s Screen Sharing Tutorials  

• Zoom Support Center 
Submit a Request Online (login required)  
Phone: 1.888.799.9666 ext 2  
Live Chat (log in to your Zoom account web portal. Click blue Zoom cam icon in the lower right corner.) 


Embrace the Pause

When sharing your screen, images, files or video, don’t move by too quickly. Give your students a moment to take in what you’ve shared.  Embrace the pause and take a moment after the end of your comments and allow for students to engage before continuing on.